Job Details

Assistant Director, Financial Oversight

Location: College of Health & Human Svcs
Regular/Temporary: Regular
Job ID: 607268
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.



Special Information

• This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.
• For complete consideration, please describe in your cover letter other or similar experiences and skills that may demonstrate your potential for sucess in this position.

Job Description

This Assistant Director, Financial Oversight position manages and controls college finances and is responsible for coordinating accounting, budgeting, auditing, and other financial or related functions to ensure fiscal integrity for the College of Health and Human Services (CHHS). The person in this role will be responsible and will maintain an understanding of university finances via the use of university tools to provide accurate and timely budget information on department goals. This position oversees budget processes and provides financial oversight and support functions pertaining to the departments of the College of Health and Human Services (including 7 academic units of Nursing, Physical Training and Athletic Training, Occupational Therapy, Health Sciences, Dental Hygiene, Communication Sciences and Disorders, Physician Assistant Studies and 1 research center.)

Financial Management - 60%

• Demonstrates advanced knowledge of concepts and practices relating to accounting, finance, payroll, and job contracts, and is the specialist within the unit.
• Applies broad knowledge of concepts and procedures to perform complex tasks; identifies problems and solutions independently; identifies and resolves missing information; improves existing processes.
• Works independently and acts as primary liaison from the College to central Budget Office, Provost Office, Comptroller, VPR, Sponsored Projects and other offices as appropriate.
• Gathers, analyzes, and models various scenarios related to department expense tracking to make recommendations to department management to improve the operations of the unit.
• Researches, analyzes, and makes recommendations regarding resource needs for staff, capital equipment/improvements, supplies and services considering budget limitations.
• Maintains proper accounting and records of operational and special budgets, typically utilizing a computerized system; designs and implements new procedures or computer systems.
• Performs research, analysis and produces reports to provide administration and key stakeholders financial data and recommendations for change.
• Compares actual financial data to plans, forecasts and budgets, evaluating areas of divergence and assists in creating forecasts and models of various future financial scenarios, guiding university planning decisions.
• Monitors all financial accounts within the college, redistribution resources when appropriate. Develops procedures and controls related to fiscal issues with the department and ensures department adherence to financial procedures and controls implemented by the University and other entities as appropriate.
• Responsible for developing college's annual budget and strategic plans to guide financial planning decisions.
• Oversee all hiring transactions for the college, including providing Dean level approvals for all hiring, reviewing financial commitments associated with hiring, and tracks to ensure units are within budget.

Supervision - 35%

• Supervise, mentor, and train 2 full-time financial staff creating a positive and collaborative work environment.
• Advise and train employees on policies, procedures, and operational guidelines.
• Supervise and train staff with financial functions within the College office.
• Assist and advise units within the College on financial and budgetary matters.
• Train direct report staff on processing of payroll, purchasing, contracts, travel and reimbursement.
• Supervises employss to ensure they are meeting departmental financial needs.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree in accounting, finance, or related field.
• 3-5 years of accounting/finance experience.
• 2-4 years of management or supervisory experience.
• Any combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.

Preferred Qualifications

• Master's degree in accounting, finance, or related field.
• 6-10 years of accounting, budgeting, and grant experience.
• 5-8 years of supervisor experience.
• Finance experience in higher education.

Knowledge, Skills, & Abilities

Knowledge

• Advanced knowledge of financial oversight and operations tools, procedures, processes, policies, and concept; such as payroll management systems, grant management and budget analysis projects, as well as such as expense tracking, and trend analysis.
• Knowledge of financial reporting in higher education and university budgeting practices.
• Knowledge of Grant Uniform Guidance.
• Knowledge of PeopleSoft Human Resource and PeopleSoft Financials, or advance knowledge of accounting systems, and how to utilize computerized systems.
• Advance knowledge of accounting internal controls.
• Advance knowledge of grant financial management, specifically Grant Uniformed Guidance policy.
• Knowledge of payroll and personnel contracts processing and requirements.

Skills

• Skill in financial modeling, and advance Excel and Access knowledge.
• Prepares detailed reports on a timely basis.
• Analyzes complex situations and anticipates issues.
• Balances competing priorities.
• Demonstrates problem solving, organizational, and analytical capabilities.

Abilities

• Communicates effectively.
• Listens actively.
• Promotes a diverse, inclusive environment.
• Ability to problem solve and make decisions: demonstrated strong analytical skills.
• Familiarity with financial policies and procedures related to sponsored projects activity.
• Applies internal controls to prevent loses and reduce risks.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $72,445. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. NAU is a tobacco and smoke-free campus. Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of the pay period following election. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following election.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

June 20, 2023 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=607268&PostingSeq=1



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