Job Details

Northern Arizona University
  • Position Number: 5071132
  • Location: Flagstaff, AZ
  • Position Type: Sponsored Programs, Grants, and Contracts

Grant & Project Support Coordinator, Senior

Location: College of Health & Human Svcs
Regular/Temporary: Regular
Job ID: 607674
Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

Special Information

  • This position is a remote position which allows the incumbent to complete their work at a location other than an NAU site, campus, or facility with or without accommodation. The incumbent may occasionally work in a shared site, but primarily will work elsewhere.

Job Description

We are seeking an individual who is excited to bring new research-based grant opportunities to life in the College of Health and Human Services. This position will primarily be responsible for guiding and assisting faculty with grant proposals, budget development, and application submission (pre-award). In addition, the Grant & Project Support Coordinator, Sr. will provide specialized guidance for select monitoring and administrative tasks.

This includes working with faculty to generate and submit periodic reports to agencies, and quarterly reviews of current grant budget balances to ensure timely spend-down, in addition to serving as a resource for departmental and college staff on compliance and other grant-related issues (post-award). This position will also ensure final reports are submitted and that the grant awards are fully utilized in accordance with funding agency and university policy (close-out). This role will work collaboratively with the CHHS Financial Team to ensure financial matters are handled appropriately.

Post-Award: Research project budget monitoring and reporting - 65%
  • Act as a resource for staff and faculty to support monitoring of spending on grants, and to ensure that expenses are being made in accordance with NAU and funding agency regulations and policies.
  • Support departmental and college administrative staff to ensure that all personnel funding sources are correct.
  • Ensure personnel are removed from grant funds at the time of close out, or when scheduled by the needs of the grant.
  • Support Grant PIs with annual, final, or other reporting through eRA Commons (RPPR) or other systems.
  • Assist PIs with gathering required information in the specified format, and with interfacing with the necessary systems.
  • Collaborate with NAU's post-award project team as needed.

Pre-Award: Grant proposal development and submission - 30%
  • Guide development and writing of grant proposals in all departments of the college in collaboration with the Associate Dean of Strategic Initiatives.
  • Assist faculty with submission of online applications.
  • In collaboration with faculty, develop grant proposal budgets and ensure that project budgets are in line with project needs and are within NAU and funding agency guidelines.
  • Provide direction to faculty on policies, practices, and procedures related to sponsored project submission.
  • Act as liaison with Pre-Award Sponsored Projects team and contracting staff in the NAU Office of Sponsored Projects to ensure all documents are completed and submitted on time.
  • Process and submit all forms needed in the Cayuse system (or other system as dictated by funding agency).
  • Assist faculty with developing subcontract budgets and monitoring budgets.

Other - 5%
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor's degree in business or related field
  • Three to five years of related, grant proposal development, budgeting or accounting experience.
  • A combination of related education, experience and training may be used as an equivalent to the above Minimum Requirements.

Preferred Qualifications

  • Master's degree in business or related field.
  • 5 years experience in fast-paced, grant-funded research environment.
  • Experience developing proposals for and managing awards from the National Institutes of Health.
  • Trained in proposal development, project management, and compliance issues from the National Institutes of Health, NCURA, or similar national organization.
  • Knowledge of eRA Commons grant reporting systems and/or similar reporting systems highly preferred.

Knowledge, Skills, & Abilities

  • Knowledge of standard accounting practices.
  • Demonstrated current and in-depth knowledge of Office of Management and Budget 2 CFR 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; knowledge of state and federal regulations pertaining to sponsored project budgets and accounting practices.
  • Demonstrated skill in crafting budget and other necessary documents for grant proposal submission for a variety of funding agencies.
  • Demonstrated experience with program coordination and management.
  • Knowledge of Cayuse SP and Cayuse 424, NIH ASSIST submission system, and/or similar proposal submission systems.
  • Skill in using Microsoft Excel to create budget templates and reports.
  • Skill in English composition, grammar, spelling, and punctuation.
  • Strong customer service skills.
  • Proficiency in Microsoft Office Suite and Adobe Acrobat Pro.
  • Possess strong problem-solving, organizational, and analytical capabilities.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range begins at $50,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

April 22, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773,, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

Know Your Rights Poster

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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